I-9 Employment Verification

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The U.S. Department of Homeland Security (DHS) announced the trial launch of E-Verify+, an advanced product to streamline the process for employers to verify the employment eligibility of newly hired workers. Through this process, employees will receive a link to complete the Form I-9 (Employment Eligibility Verification) directly through E-Verify in one experience. A select group of users are testing E-Verify+ to assess and provide feedback in an effort to ensure the best possible product is available when it is released for wider use later this year.Continue Reading DHS Joins the “Plus” Trend; Launches Trial E-Verify+ Program

In a significant development, the US Department of Homeland Security (DHS) is taking steps to prevent certain applicants from experiencing a lapse in employment authorization while their renewal requests remain pending. The agency is temporarily increasing the automatic extension period from a maximum of 180 days to 540 days from the expiration date stated on the work permit.[1] The agency estimates that the update will safeguard more than $29 billion in employee earnings while saving US employers more than $5 billion in labor turnover costs.

A large population will benefit from the automatic extensions, including individuals with pending adjustment of status applications (green card applications); certain spouses of E, H, and L nonimmigrants; asylum seekers with pending applications; as well as many others.[2] The rule is expected to reduce gaps in these individuals’ employment authorization and thereby protect employers’ continuity of operations and financial stability by avoiding labor turnover and replacement costs.Continue Reading More Time on the Clock: DHS Extends Work Authorization Amid Processing Delays

In a significant move aimed at streamlining and providing additional flexibilities to the employment verification process, the Department of Homeland Security announced a final rule granting certain employers the authority to utilize an optional alternative when examining Form I-9 documentation. The announcement follows the agency’s proposed rulemaking in August 2022 designed to explore alternative means…

Employers are responsible for verifying the identity and employment authorization of newly hired employees. The Form I-9 (Employment Eligibility Verification) is critical to any employer’s onboarding process for new hires, but ongoing Form I-9 maintenance is equally important with respect to existing employees who need to renew their work authorization documents with the Department of Homeland Security (DHS).

Some employers have faced challenges in this regard following DHS’s recent announcement of a Temporary Final Rule increasing the automatic extension period for employment authorization for certain individuals from 180 to 540 days. The rule was intended to provide additional security to both employees and employers while their renewal applications are being adjudicated by U.S. Citizenship & Immigration Services (USCIS). However, the rule also raises significant considerations for employers seeking to maintain proper Form I-9 compliance and avoid liability for past errors.Continue Reading Critical Form I-9 Compliance Risks as DHS Changes Work Authorization Rules

The Department of Homeland Security (DHS) announced a new rule which permits certain noncitizen applicants to continue working without disruption while their requests for employment authorization are pending adjudication. Qualified individuals must have a pending Form I-765 (Application for Employment Authorization) and meet other criteria (timely filed, same employment category, received a Form I-797C notice) to continue working for up to 540 days from the expiration date stated on their Employment Authorization Documents (EADs or Forms I-766).
Continue Reading DHS Extends Work Permits for Approximately 18 Months, Immediately Affecting 87,000 Applicants

Federal law requires that employers attest to verifying each employee’s identity and authorization to legally work in the United States. By regulation, employees must present original, unexpired documents from the U.S. government’s published lists of acceptable documentation, which are classified as List A (Documents that Establish Both Identity and Employment Authorization), List B (Documents that Establish Identity) and List C (Documents that Establish Employment Authorization).
Continue Reading Change to Form I-9 Employment Eligibility Verification: List B (Documents that Establish Identity)

Updated:  October 13, 2022

Federal law requires that employers must properly complete Form I-9, Employment Eligibility Verification, for each worker hired to perform labor or services in the United States. The form documents that the employer took steps to verify the identity and employment authorization of the worker. Normally, the employer must physically examine each document submitted by the employee to determine whether it reasonably appears to be genuine and related to the person presenting it.Continue Reading DHS Extends Form I-9 Requirement Flexibility (Effective January 1, 2022)

On November 12, 2021, U.S. Citizenship and Immigration Services (USCIS) issued a Policy Alert and new policy guidance addressing Employment Authorization Document (EAD) auto-extensions for H-4, E, and L spouses and to clarify that E and L dependent spouses will be considered work authorized incident to nonimmigrant status.  USCIS confirmed that the Department of Homeland Security (DHS) will take steps to modify Forms I-94 to distinguish E and L dependent spouses from E and L dependent children.  Until Forms I-94 are updated, E and L spouses will continue to require an EAD (or an automatically extended EAD) as evidence of employment authorization.  Under the terms of a settlement entered into on November 10, 2021, the changes to L-2 Forms I-94 will be made within 120 days.
Continue Reading USCIS Relaxes Rules for H-4, L-2, and E-2 Spouse Work Permits

The Department of Homeland Security (DHS) published details in the Federal Register about how it will implement the temporary “safe haven” program, also called Deferred Enforced Departure – (DED), for certain Hong Kong residents in the United States. The notice also provides instructions for employers regarding acceptable documentation to hire workers under this program.
Continue Reading U.S. Government Issues New Details of Safe Haven Program for Hong Kong Residents

Federal law requires that employers must properly complete Form I-9, Employment Eligibility Verification, for each worker hired to perform labor or services in the United States. The form documents that the employer took steps to verify the identity and employment authorization of the worker. Normally, the employer must physically examine each document submitted by the employee to determine whether it reasonably appears to be genuine and related to the person presenting it.

Due to safety precautions implemented to protect communities from the coronavirus (COVID-19), the Department of Homeland Security (DHS) issued guidance in March 2020 that employers may temporarily postpone the in-person verification requirement with a remote inspection (e.g., video, fax, email). The announcement included instructions for annotating the Form I-9 when using the flexibility rules. Recently, DHS extended this policy through December 31, 2021. 
Continue Reading DHS Extends Flexibilities of Form I-9 Employment Requirements